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Senior Executive, Procurement (Commercial)

Email [email protected] for more info, or to submit your application

Optimise & sharpen cost of materials and services procured by the company. Support company’s supply operations with an efficient & uninterrupted flow of materials and services. • Liaise with user departments to ensure maximum service levels are achieved on order fulfilment, quality and on-time delivery of goods and services required by the company. Sourcing and contract management for marketing services, consumer promotions, fulfilment services, premiums and amenities for Malaysia & Singapore. Provide support and ensure efficient and effective handling of respecting categories. 

Responsibilities:

  • To perform the day-to-day procurement operations in an effective and efficient manner within the policies & procedures set by the company
  • Sourcing of products & services based on initial brief provided
  • Preparing bidding documents including product specifications
  • Solicit bids or quotations from vendors via RFQ/RFP
  • Tabulate bids & compare bid prices and material samples
  • Negotiate to secure the most competitive prices & terms
  • Prepare purchase orders or contracts/agreements
  • Coordinating branded product samples for approval
  • Collating packing and allocation list from various departments
  • Expediting deliveries
  • Shipment clearance at sea/air ports
  • Sourcing & assessment of new vendors
  • Existing vendor performance monitoring & evaluation
  • Upkeep SAP purchasing system
  • Maintain proper filing system for purchase documentations
  • Prepare monthly procurement savings reports
  • Delegate and train subordinates (where applicable)
  • To diligently follow up on purchase requisitions raised by users and as assigned by Assistant Manager/Senior Manager
  • To procure the right quality & quantity of materials and/or services from the right source at the right time with the right price & terms
  • Liaise with other departments on all issues related to procurement matters
  • Follow up on shipment clearance for overseas items
  • Maintain proper documentation & filing system to allow effective audit trails
  • To identify new sources, develop & manage relationship with vendors
  • To demonstrate highest level of professionalism, integrity & impartiality to all existing & prospective vendors of company
  • To develop and implement short and long term procurement strategies to maximize value of marketing budget and 3rd party spend
  • To increase the current addressable spend of marketing category
  • Sourcing of products & co-ordinating with various departments on projects
  • Follow up on PR and prepare Purchase Orders
  • Preparing bidding documents, tabulate bids & clarifications
  • Coordinating & monitoring deliveries including packing list

Requirements:

  • Bachelor’s degree from a reputable institution
  • Good written and spoken English
  • Minimum 2 - 3 years of A&P sourcing experience
  • Experience in sourcing of Advertising, Promotions and Marketing Agencies categories and contract negotiations
  • Technical knowledge & understanding of category specifications
  • High level of integrity & positive work ethics
  • Good negotiation and problem solving skills
  • Ability to plan & communicate effectively with all levels
  • Ability to work independently and as part of a dynamic team

Job Details:

Workplace
Shah Alam, MY

Job type
Permanent

Part time / Full time
Full Time

Working Time
Monday - Thursday 8:15am - 5pm
Friday 8:15am - 4pm

We regret to inform only shortlisted candidates will be notified.